QuickBooks Accounts Payable Assistant

QuickBooks Accounts Payable Assistant

The QuickBooks Accounts Payable Assistant will be trained for coverage for Maternity leave of absence.  This position will begin as part-time (3 days a week) initially then move to full time from late March through end of assignment.

Job Description (including but not limited to the following):

  • Maintain accurate and timely/historical records of expenditures and transactions
  • Prepare and maintain all supporting documents and distribute checks according to established procedures
  • Verify receipt of materials or services and matches invoices and other documentation necessary to process payment
  • Verify vendor statements and handle all correspondence involving accounts payable. Ensure prompt payment to vendors.
  • Conduct periodic checks of pending purchase orders to ensure that the payment process is initiated efficiently
  • Prepare A/P reports
  • Analyze and resolve discrepancies/issues between vendor and customer
  • Assist with monthly and year-end close out procedures and records
  • Systematically verifies and audits accounts for completeness and accuracy according to established controls
  • Collaborate with controller on special projects as needed.
  • Participate in training and instruction as required
  • Complete other duties as assigned.

Skills and Requirements:

  • Good computer experience with Microsoft Excel and QuickBooks. The client is willing to train Epicor software.  Great Plains experience is a plus.
  • Strong and accurate data entry skills with basic typing of 40 wpm or higher
  • Outstanding written and verbal communication skills. Professional phone manners
  • Precise attention to detail, well-organized, solution-oriented and comfortable working against deadlines. Must have good listening skills and basic math skills.
  • Client requires at least basic accounting experience with Accounts payable skills.
  • Adherence to attendance policy.
  • High School diploma or equivalent is required, an Associate’s degree or higher education is preferred

This is an on-site temporary assignment for approximately six months (LOA replacement) with a possibility of conversion.  The assignment is located in the Van Nuys area.

Job Reference #:        44JY
Location:                     Van Nuys, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


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Royal Staffing Services

3625 Thousand Oaks Blvd., Suite 245
Westlake Village, CA 91362

Phone (805) 373-9909
Fax (805) 494-4365

Phone (818) 981-1080
Fax (818) 981-1338

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